Special Meeting of Council
Tuesday June 30th, 2008
In Attendance: Mayor Caisley, Councillors White, Holmlund, McPherson and Colledge.
Official minutes for the meeting can be obtained from Town Hall.
1. Call to Order: 10:50am
Motion to add addendum to agenda-carried.
2. New Business
(a) Community Centre Refrigeration Plant Tender
The arena refrigerant plant was included in the 2008 capital budget. Two bids were received from the tendering process. Cimco Refrigeration from Edmonton Alberta provided a bid of $629,986.00 and Startec Refrigeration Services from Calgary submitted a bid of $711,909.00. The budgeted amount for the project is $661,250.00 and is included in the $2.286 million dollar Loan Authorization Borrowing Bylaw recently adopted by council.
That Council motion to enter a contract with Cimco Refrigeration to replace the Arena Refrigerant Plant for a cost of $629,986.00-was carried.
(b) Elevator Maintenance Contract
The new elevator in the community centre has been open for public use since May 29th, 2008 after the final inspection. It is required that a certified elevator service provider maintain and service the elevator monthly. Venture Elevator was the contractor hired that supplied and installed the elevator in the community centre. They also service other elevators within the District of Tumbler Ridge and District feels it is more feasible to enter a contract with them rather than retaining the services of another company.
That Council motion to enter into a maintenance contract for the Community Centre elevator with Venture Elevator for a monthly maintenance cost of $295.00 per month plus GST and to be adjusted on the anniversary date each year to reflect the hourly rate of the company for a period of five years.-carried.
(c) Request for Road Closure
That Council approve the road closure request from the Community Centre (for the pet parade) from 1pm-1:30pm on July 1st, 2008 and that the Emergency Services Personnel, Fire, Police and Ambulance be notified of the route and hours of closure-carried.
3. Closed Meeting Items
The motion that Council resolve to a closed meeting of Council as per section 90 1(c) and (g) of the Community Charter-was carried.
(a) Personnel Matter
(b) Legal Matter
4. Adjourn: Moved to a closed meeting at 11:00am