Council Highlights

Regular Meeting of Council: 6th January 2009.

In attendance: Mayor White, Councillors, Wren, McManus, Beale, and Shembri, ABSENT: Councillor Mckay

Official minutes for the meeting can be obtained from Town Hall.

1.Call to Order: 7:00 pm

a)Notice of Motion

That Council appoint Ms Kim Isaak as Chief Administrative Officer for the District of Tumbler Ridge for a six month probationary period retroactive to December 17th 2008 with wages commensurate to the position and at the completion of the probationary period a motion to confirm the position is brought forward to Council for consideration.

McManus/Beale Was ? Carried unanimously

b)Chief Administration Officer ? Oath of Office

Mayor White swears in Ms Kim Isaak as Chief Administrative Officer for the District of Tumbler Ridge.

2.Approve Minutes from the Regular Meeting of Council of December 16th 2008.

Beal/McManus, Was ? Carried unanimously

3. Business Arising from Minutes.

Mayor White commented with regard to the ?Request for Funding for Training? received by Ben Kostamo on the 16th /12/08; BC Ambulance are not allowed to accept funds from the municipality and therefore this matter is closed.

4. Petitions and Delegations:

(a)Ellen Sager, Re: Garden Club Thank You.

Councillor Wren, appreciate the Garden Club, Thank you and the Club and I look forward to spring.

5. Correspondence:

(a)City of Langley, Re: Supportive Housing Assessment Class.

I am writing to inform you that the Council of City of Langley passed the following resolution at their November 24, 2008 meeting.

?THAT City Council advise the Provincial Minister of Small Business and Revenue and the Provincial Minister of Housing that:

A) The creation of a special assessment class and special valuation rules for supportive housing may make it more difficult for municipalities to build the necessary community support for this type of housing, and B) The classification of housing under this new assessment category should be limited to cases where municipalities have agreed to exempt a property from the payment of property taxes as a means of financially assisting in the development of the housing.?

Councillor Beale/Wren motioned:

To support the letter, Was ? Carried unanimously

(b)City of Fort St. John, Re: High on Ice Winter Carnival ? Mayor?s Challenge in Ice Carving.

The City of Fort St. John and Fort St. John Community Arts Council Association are gearing up for another fantastic weekend of events during the High On Ice Festival set for January 16-18, 2009. Discussion Shembri/McManus, Was ? Carried unanimously. Mayor White, I will be going and everyone will be welcome to attend.

6. Bylaws

(a)Bylaw No.552, 2008 ?A Bylaw to Regulate the Meeting of Council of the District of Tumbler Ridge and the Conduct Thereof?. Final Reading McManus/Wren, Was ? Carried unanimously (The next meeting of council will be on Monday)

7. New Business:

(a)HVAC and DDC upgrade.

?Report of Director of Community Services

To Obtain council?s approval for increased costs associated with the HVAC and DDC upgrade in the Community Centre.

CAO?s comments: We have come this far with the heating and ventilation system it would be best to continue with the recommended upgrades as per the consultants. Not moving forward on these upgrades would cost more at a later date unless Council were to determine not to move forward with the upgrades now or in the future.

RECOMMENDATION

THAT Council approve the extra costs for heating equipment requirements in the amount of $37,457.00, Shembri/Wren, Was ? Carried unanimously

(b)Resolution for Oath of Office for Bylaw Officer.

Report of Chief Administrative Officer

For Council to appoint a Bylaw Enforcement Officer for the District of Tumbler Ridge and to pass a resolution giving the Bylaw Enforcement Officer authority according to the requirements of section 16 of the Community Charter to allow lawful entry onto private property in the course of investigation and enforcement.

RECOMMENDATION

THAT Council RESOLVE THAT Theresa Vandale is hereby appointed as a Bylaw Enforcement Officer for the purpose of enforcing all bylaws of the District of Tumbler Ridge AND Theresa Vandale is hereby authorized to enter onto and inspect property pursuant to section 16 of the Community Charter for the purpose of determining whether all regulations, prohibitions and requirements are being met in relation to the District?s bylaws.

Shembri/McManus, Was ? Carried unanimously.

(c)Trees for Tomorrow Grant Program

ยท Report of Chief Administrative Officer For Council to pass a formal resolution to direct staff to apply for the Trees for Tomorrow Grant.

RECOMMENDATION

THAT Council direct staff to apply for the 2009 ?Trees for ?Tomorrow? Grant Funding. Was ? Carried unanimously.

(d)Federation of Canadian Municipalities Conference.

Report of Confidential Secretary

For Council to give formal travel approval for the Mayor and one member of Council to attend the FCM conference.

RECOMMENDATION

THAT Council approve travel expenses for the Mayor or his designate and one member of Council to attend the Federation of Canadian Municipalities Conference in Whistler, BC from June 5th ? June 8th, 2009.

Accepted for information McManus/Wren Was ? Carried unanimously.

(e)January 19th, Regular Meeting of Council

Report of Chief Administrative Officer

For Council to cancel the scheduled January 19th, 2009 Regular Meeting of Council.

RECOMMENDATION

THAT the Regular Meeting of Council scheduled for January 19th, 2009 be cancelled AND THAT Staff be directed to post notice of the cancellation.

(f)Travel Approval.

Report of Confidential Secretary

For Council to approve travel expenses for Councillor Schembri?s attendance at the Safe Growth Training on January 14th & 15th, 2009 in Burnaby, BC.

RECOMMENDATION

THAT Council approve travel expenses for the amount of $600.00 for Councillor Schembri?s attendance at the Safe Growth Training Seminar on January 14th & 15th, 2009 in Burnaby, BC.

(g)Schedule of Meetings.

CAO Isaac, requests that a special meeting of Council be held at 6.30 pm on Monday 12th January 2009, before the Policies and Priorities Committee Meeting, to enable Council to address items scheduled for the cancelled January 19th, 2009 Regular Meeting of Council.

8. Councillors? Business:

Councillor Shembri:

Councillor Beale:

Councillor Wren: Looking into the 2010 housing units that Chetwynd will be receiving, with a mind to getting a piece of that pie.

Mayors Seniors Needs Task Force.

Tackle the need for provincial funding for a full time Social Worker who can cover multiple roles.

Councillor McManus:

Funding for the Museum Foundation.

Mining Transport.

Mayor White: Northern Health, Tumbler Ridge is to have another nurse in April.

Fort St. John used two houses obtained via delinquent taxes to use for health service staff.

Peace River Coal and the Ridley Terminal conflict sent a letter to Ottawa, to get the coal moving.

Rod McCartney says Tumbler Ridge is to keep its second ambulance, but we could do with finding a way to housing it indoors.

Pass the following information to be publicized, for those wanting to make a donation to the Sparwood Avalanche Victims.

Trust Fund Established for Sparwood Avalanche Victims

?In Trust ? Sparwood Avalanche Victims? Donations may be made into accounts listed below at the local branches of the following banks:

Royal Bank of Canada (RBC)

Transit: 5080

Branch: 003

Account: 5077425

Canadian Imperial Bank of

Commerce (CIBC)

Transit: 03070

Branch: 010

Account: 7573138

Those who wish to donate by cheque may do so by making it payable to:

?In Trust ? Sparwood Avalanche Victims? and mailing to:

District of Sparwood

P.O. Box 520

Sparwood , BC V0B 2G0

9. Question and Answer Period:

10. Closed Meeting Items

11. Adjournment McManus/Wren, Was ? Carried unanimously. 8:45pm