Regular Meeting of Council

February 6, 2007. Present: Councillors Kirby. Colledge, White, Holmlund, Sipe, and Mayor Caisley

1. Call to order at 7:00 pm. Mayor Caisley amended the agenda to add item 8 (n) under new business with the election and/or appointments for members of the Agenda & Policies and Priorities Committees. Councillor Colledge made motion to adopt the agenda as amended. Seconded by Kirby. Carried.

2. Adoption of minutes.

(a) Motion was made to adopt the minutes of the Public Hearing of January 16, 2007 by Councillor Sipe. Seconded by Kirby. Carried.

(b) Motion was made to adopt the minutes of the Regular Meeting of Council of January 16, 2007 by Councillor Sipe. Seconded by White. Carried.

3. There was no business arising from the minutes.

4. Petitions and Delegations.

Rod McCartney, who is the B.C. Ambulance Superintendent of the Peace Region, presented Brian Wylie to Council. Wylie is the acting Unit Chief for the Tumbler Ridge station. McCartney mentioned that he will be making visits twice a year to the community. Council asked McCartney if STARS air ambulance is looking at moving into our area. McCartney informed Council that the General Manager and he are working on the idea. Mayor Caisley thanked McCartney for coming to the Council meeting.

Councillor Sipe puts forward a motion to omnibus items (c), Fraser River Debris Trap (d), 2011 Western Canada Summer Games, and (f) Elimination of Funding for Childcare services, Trail, BC, under Section Five of the agenda. Seconded by White. Carried.

5. Correspondence.

(a) Fair Ground Steering Committee, RE: Request for funding for Feasibility Study. A motion was made by Kirby for Council to support a Feasibility Study to be completed in 2007. The study will establish costs, location, and determination of size location for the proposed permanent fair grounds in Tumbler Ridge. Seconded by White. Carried. Mayor Caisley commented that he will expect staff to put together a report.

(b) The Corporation of the District of Saanich. RE: New coal fired electricity plants in British Columbia. The District of Saanich requested clarification of our municipality?s position with respect to the proposed generating plants. Councillor White motioned to refer to the Committee of the Whole meeting for further discussion. Seconded by Sipe. Carried.

(c) (d) Noted above.

(e) Peace River Regional District, RE: Regional Emergency Management. Councillor Sipe motioned that Council accept the report in principle, refer it to our staff for further research and comment and bring to the next available Committee of the Whole meeting. Seconded by Colledge. Carried.

(f) City of Trail, Elemination of Childcare Services (previously noted)

(g) Ryan & Ina Murray, RE: Bylaw provisions. The Murray?s submitted a letter to Council addressing concerns about the ATV Bylaw, and the Zoning Bylaw regarding Claude Galibois. Councillor Sipe motioned that Council provide direction to staff to include the comments from Mr. Murray into the consideration of the revision of the Bylaw and to include the correspondence received from the public based on the pubic hearings and staff comments held on ATV?s in December of 2006.

(h) Kees Vanderburgt and Peter J. Thompson, RE: Lot 1 and lot K. Motion was made by Councillor White to refer the issue to the Committee of the Whole or next regular Council meeting. Seconded by Kirby. Carried. White commented that he would like to see the portion of the zoning bylaw regarding the upped fees for parking discussed at a later date. Sipe concurred with White.

(i) Joanne Liebelt, RE: Christmas Hamper Campaign thank you. Liebelt sent a letter to Council thanking all involved in the Christmas Hamper Campaign. Councillor Sipe Motioned that a letter be written to Ms. Liebelt thanking her for her significant contribution to the community. Seconded by Kirby. Carried.

6. There were no staff reports.

7. Bylaws.

(a) Bylaw 517, 2006 ?District of Tumbler Ridge Zoning Bylaw 517, 2006?. Report of Economic Development Officer. Motion was made by Councillor Sipe that Council amend the bylaw to include the following section: General Regulations 3.64. In those single family dwellings where boarders and lodgers are permitted, the owner of the dwelling unit must register with the District prior to housing boarders and lodgers. Seconded by Kirby. Carried.

A second motion was made by Councillor Kirby that Council give consideration to the third and Final readings of Bylaw 517, 2006 ?District of Tumbler Ridge Zoning Bylaw? as presented. Seconded by White. Carried.

8. New Business.

(a) SD #59-Claude Galebois School Rezoning Application #2007-01. Report of Chief Administrative Officer (CAO). A motion was made by Councillor Kirby to delay the discussion on the re-zoning application for a period of one month. Seconded by Holmlund. Carried.

(b) Twilight Lodge Development Permit #2007-02. Report of CAO. Motion was made by Councillor Kirby for Council to accept the Twilight Lodge application to expand the restaurant and parking facilities in principle and instruct staff to proceed with the technical review and notification of property owners/tenants and the Ministry of Transportation as per the District?s development procedures. Seconded by White. Carried.

(c) Tumbler Ridge Museum Feasibility Review. Report of Economic Development Officer (EDO). A motion was made by Councillor Kirby to hire AldrichPears Associates to conduct an on-site review of the Tumbler Ridge Museum Feasibility Study and Business Plan and provide their recommendations on the process necessary for the next stages of planning and development for the proposed Museum project. Seconded by Holmlund. Carried.

(d) Elevator update. Report of Director of Community Services. The report was to provide Council of the status of the installation of an elevator in the Community Centre. The item was referred to section 8 (f) 1 which deals with grants.

(e) Tumbler Ridge Days Society letter of support. Report of Director of Community Services. A motion was made by Councillor Kirby that Council write a letter of support for the Grizfest Music Festival. Seconded by Colledge. Carried.

(f) 2007 Grant applications. Report of Chief Financial Officer. Three motions were made. The first motion was made by Councillor Sipe that Mayor and Council endorse the Community Centre elevator installation project and that staff be directed to complete the necessary grant application. Seconded by Colledge. Carried.

The second motion was made by Councillor White that Mayor and Council endorse the Tumbler Ridge Ice Plant project and that staff be directed to complete the necessary grant application. Seconded by Kirby. Carried.

The third and final motion was made by Councillor Holmlund that Mayor and Council endorse the Tumbler Ridge Community Plaza project and that staff be directed to complete the necessary grant application. Seconded by Colledge. Carried.

(g) Request for Sponsorship for TRSS Yearbook. Report of Corporate Officer/Deputy CAO. A motion was made by Councillor Colledge that Council purchase a banner advertisement for the 2007 Tumbler Ridge Secondary School Yearbook at the price of $100.00. Seconded by Kirby. Carried.

(H) Canada Day Grant. Report of Director of Community Services. Motion was made by Councillor Sipe that Council direct staff to apply for a ?Celebrate Canada? day festivities. Seconded by Holmlund. Carried.

(i) STARS request for landing zone. Report of Corporate Officer/ Deputy CAO. Councillor Sipe made a Motion that Council refer the item to the February 13, 2007 Committee of the Whole meeting for further discussion. Seconded by Kirby. Carried. Sipe mentioned that he would like to staff to bring forward the actual size of the landing pad. Fire Chief Dan Golob has a DVD from STARS which could be brought to Council at the Committee of the Whole meeting.

(j) Paving Contract Proposal. Report of Public Works Operations Manager. Councillor Kirby made a Motion that Council enter into a three year agreement with DGS Astro Paving for all asphalt paving services (2007-2009). Seconded by Colledge. Carried.

(k) Tumbler Ridge Library. Report of Public Works Operations Manager. A motion was made by Councillor Sipe that Mayor and Council approve the advance of $20,000 to the Tumbler Ridge Public Library. Seconded by Kirby. Carried. A second motion was made by Councilor Sipe that staff be directed to investigate the new partnership between the Tumbler Ridge Public Library and Service BC be tabled until Council meets with the Library on February 7, 2007. Seconded by White. Carried.

(l) Grizzly Valley Saddle Club Request for the Poker Ride. Report of Director of Community Services. Motion was made by Councilor Sipe to support the fee waiver of $260 for the use of the port-a-potties, tables, and chairs for June ninth and tenth of 2007. Seconded by Colledge. Carried.

(m) Schedule of meetings. Councilor White that the Community Forest meeting be delayed until Monday the 12th at 2:00 pm from February the 7th.

Councillor Sipe requested that Council be informed which two councilors are to attend the PRRD & Treaty 8 Community meeting.

(n) Election and/or appointments: Agenda & Policies and Priorities Committees. A motion was made by Councillor Holmlund for there to be an Agenda Committee of which Councillors White, Sipe, and Colledge are to work together with the CAO. Seconded by Kirby. Carried.

A second motion was made that the Policies and Priorities Committee have Councillor Holmlund to chair Committee of the Whole Meetings and for Councillor Hunter to be a back-up. Motion carried.

9. Councillors Business.

Councillor Sipe – Councillor?s Business B Sipe 07/02/06

I have noted with interest in our Council info packs during January that most municipalities around us have utilized the press to inform their taxpayers of the steps they are investigating to reduce the impacts of assessments. Some municipalities have also informed the citizenry of the many provincial grants that are available to communities and how the Council and administration intend to benefit the community by the use of said grants. The Mayor?s have stated some of the key objectives that will be undertaken in their towns during 2007 and beyond.

Some municipalities have even gone so far as to make public statements about the significant impacts resource industry may or may not have on the people of the community.

I request that staff be directed to develop a draft media release for council?s consideration at their earliest possible opportunity, so that publication can take place before this month is over.

This will help to meet Mr. Miller?s 2007 objectives and goals. 4 c.Establish Open Accountability of Council and Administration 4d. Promote awareness of what is happening

Councillor Colledge- was present at the opening of the Sports Wall of Fame on January 27th. Approximately 600 people attended. Colledge mentioned that the TR Umbrella meeting will be on the 28th in the Health Centre regarding the Senior Survey.

Councillor Holmlund

Attended budget meetings.

Councillor Kirby- No business to report.

Councillor White

Attended the ski race hosted by the Wolverine Nordic Society. White mentioned the new kids Itchy Feet in the Library which will start Tuesday, February 13 at 1:00 pm.

White mentioned that public response to Ryan Murray?s? letter would be appreciated.

Mentioned that he would not be available for Elaine Guske?s retirement party.

White noted that the he looks forward to a lively discussion next Tuesday as a result of the Pembina coal-fired meeting in January. White then submitted a quote from Blair Lekstrom which read: ?I have changed somewhat in my view as to coal-fired power production. I thought that originally that if we were to use the best technology available in Canada we would be moving in the right direction?my hope is one of two things will happen, we?re going to use the best technology in the world if we?re going to utilize coal or we?re not going to utilize coal. One of those two options seems to jump out at me?. The quote was from an interview on CBC radio on January 31.

Mayor Caisley- Attended the opening of the Sports Hall of Fame. Had the chance to attend Paralympic Gold Medalist Jason Delasalles? motivational speech. On January 26th Janine North who is the Executive Director of NDIT Trust Board was invited to Tumbler Ridge for information about the Pine Beetle. Caisley also mentioned that he attended the Fire Fighters AGM on February 3rd.

10. Questions & Answer period.

Q. Mr. Bill Hendlay- Hendlay expressed his concern as to why an exemption couldn?t be giver to Claude Galebois. He then posed the question: ?What can we do about resolving the tax issue??

A.CAO Miller responded to say that BC Assessment interpreted from the lease that the Claude Galebois School is no longer available for a tax exemption. Miller also mentioned that this is under BC Assessments authority and not the District of Tumbler Ridge?s authority.

Q. Mr. Ryan Murray (Murray is the regional project manaager for the Ministry of Economic Development and member of the Tumbler Ridge Museum Foundation) asked for clarification regarding the decision from the District to pursue an indepenent review of the Musuem Feasibility Study completed by the Tumbler Ridge Museum Foundation. .CAO Miller responded to say that The Museum Foundation has made an application to Northern Development Initiative Trust (NDIT) for some of the funding required for the study.

Q. Kees Vanderburgt asked if Council would reconsider and deal with the parking issue before the Zoning Bylaw is passed.

A. Mayor Caisley responded to say that the Bylaw had been passed in Council during this session and that the Bylaw can be changed through Council at any time. Caisley then mentioned that he would put Mr. Vanderburgts? item on the Committee of the Whole meeting.

Q. Mr. Murray questioned why page two of the Aldrich Pears document was not attached to the agenda.

A. CAO Miller responded to say that the document was double sided and that page two was not included in the agenda. However, the full letter from Aldrich Pears was submitted to Council. Miller also suggested that Murray see him so that they can work together on any concerns Murray may have.

Q. Mr. Bill Hendlay had asked for an extension of the exemption (Claude Galibois School). Mayor Caisley mentioned that there will be no decision on the request in this session and that it will be discussed in a month?s time. Caisley also suggested that if Mr. Hendlay should have any problems with this decision, he should take it up with School District #59.

11. Closed Meeting items.

A motion was made by Councillor White to have a closed meeting of Council as per section 90 1 (e) and (g) of the Community Charter. Seconded by Holmlund. Carried.

90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;