Regular Meeting of Council

These are not the official minutes: a copy of the official minutes can be picked up at Town Hall.

May 1st, 2007. Present: Councillors Kirby, Holmlund, Hunter, Sipe, and Mayor Caisley

Absent: Councillors White, and Colledge

1. Call to order at 7:00 pm.

2. (a) Motion was made to adopt the minutes of the public hearing of April 17, 2007 by Councillor Holmlund. Seconded by Sipe. Carried.

(b) Motion was made to adopt the minutes of the regular meeting of Council of April 17, 2007 by Councillor Hunter. Seconded by Holmlund. Carried.

3. Business arising from the minutes. Councillor Hunter wanted to mention that a letter was sent to Mr. Thompson regarding the question he raised in Council.

4. (a) Petitions and delegations. Sander, Rose, & Trobak, Re: Financial statements. Dale Rose was present to go over the financial report ending December 31, 2006 for the District. He congratulated Council on a clean audit. Total assets were $10 million. Liabilities were $477,500. Net assets were $9,875,000. Physical assets of the District were $58.5 million, and the net position was up $1.39 million. Mayor Caisley welcomed Mr. Rose back to Council at any time. Mayor Caisley also congratulated staff on a job well done.

5. Correspondence.

(a) Tumbler Ridge Hospice & Palliative Care Society, Re: Palliative care funding. Motion was made by Councillor Hunter to refer the item to the next Policies & Priorities Committee (P&PC) meeting at a time to be determined by the CAO and Agenda Committee. Seconded by Sipe. Carried.

(b) UBCM, Re: 2005 Community tourism program (phase 1). CAO Lonny Miller said that Council has to come up with a project to apply the grant money received by the UBCM (Union of British Columbia Municipalities). Motion was made by Councillor Hunter to receive the letter for information. Seconded by Holmlund. Carried.

(c) Peace River Regional District, Re: West Nile Virus monitoring and surveillance program. Motion was made by Councillor Sipe for Council to express the support for the Regional District to operate a West Nile Virus monitoring program on their behalf. Seconded by Hunter. Carried.

(d) Indy Mark, M.P., Re: Bill C-417, the Canadian Soldiers and Peacekeepers Memorial Wall Act. Motion was made by Councillor Hunter to receive the letter for information. Seconded by Sipe. Carried. Councillor Hunter suggested that Mayor Caisley and Council sign the petition first, make copies, and then distribute the petition to store locations like the Shop Easy bulletin board. All of Council was in agreement.

(e) Tumbler Ridge Search and Rescue Society, Re: Thank you. Motion was made by Councillor Kirby to receive the letter for information. Seconded by Holmlund. Carried.

6. There were no staff reports.

7. Bylaws.

(a) Bylaw 525, ?Tax Rates Bylaw No. 525, 2007?. Three readings. A first motion was made by Councillor Kirby for Mayor and Council to pass the first reading of ?Tax Rates Bylaw No. 525, 2007?. Seconded by Sipe. Carried. A second motion was made by Councillor Hunter for Mayor and Council to pass the second reading of ?Tax Rates Bylaw No. 525, 2007?. Seconded by Holmlund. Carried. A third motion was made by Councillor Kirby for Mayor and Council to pass the third reading of ?Tax Rates Bylaw No. 525, 2007?. Seconded by Sipe. Carried.

(b) 2007-2011 Financial Plan Bylaw. Report of Chief Financial Officer. Third reading. Motion was made by Councillor Kirby for Council to pass the third reading of ?District of Tumbler Ridge 2007-2011 Financial Plan Bylaw No. 521, 2007?. Seconded by Sipe . Carried. CAO Miller said that there were no comments from the public so far.

8. New Business.

(a) Days Inn development permit. Report of Economic Development Officer. Motion was made by Councillor Hunter for Council to authorize approval for the issuance of Development Permit #2007-03 to 0711320 BC Ltd. For a 102 room hotel, conference centre and restaurant. Seconded by Holmlund. Carried.

(b) 2006 Financial statements approval. Report of Chief Financial Officer. Motion was made by Councillor Kirby for Mayor and Council to approve the 2006 audited financial statements. Seconded by Sipe. Carried.

(c) Village of Pouce Coupe 75th anniversary & July 1st parade. Report of Confidential Secretary. Motion was made that Council approve travel expenses for members of Council to attend the Canada Day parade held in Pouce Coupe, BC. Seconded by Kirby. Carried. Councillor Sipe confirmed to Mayor Caisley that members of Council did attend the parade in 2006. Councillor Holmlund said that there is money allocated for the float and should be discussed at the next Policies & Priorities Committee meeting to decide what Council wants to have done with the float. Council was in agreement.

(d) Schedule of Meetings. Councillor Hunter mentioned that he will not be able to attend meetings on May 9th and 10th as well as May 30th. Councillor Sipe wanted to know if the Council meeting on June 5th will be cancelled since Council will be in Drumheller. Kim Isaak, Corporate Officer/Deputy CAO, said that it still needed to be discussed. Mayor Caisley said that he will be absent from the May 8th special and regular meeting.

(e) Mayor Caisley added that there needed to be a formal change of appointments to the Agenda Committee and the Policies & Priorities Committee. Motion was made by Councillor Sipe for Councillor Kirby, Holmlund, and Hunter to now be chair heads of the Agenda Committee and Councillor Hunter to be chair of the Policies & Priorities Committee meeting. Councillor Holmlund will be back-up Chair. Seconded by Councillor Kirby. Carried.

9.Councillors Business.

Councillor Sipe- Attended the Peace River Municipalities Association (PRMA) meeting in Taylor, BC. He found it to be very informative regarding the role the District will be the community.

Councillor Kirby- Mentioned that he was happy to see the progress of the Days Inn.

Councillor Holmlund- Attended a workshop April 30th and thought that it was one of the better workshops that she has attended since it demonstrated that Council is on track with their schedules. She listened in on a Provincial Emergency Program (PEP) phone conference. She felt it was very informative regarding snow conditions and strategy information. Holmlund also attended the PRMA meeting in Taylor and found it interesting to see how communities like ours are prospering.

Councillor Hunter- Felt that the budget review was outstanding and congratulated Chief Financial Officer Trevor Siebel on a job well done. Hunter also complemented CAO Lonny Miller for being an essential key component to the financial team. Hunter said that Western Canadian Coal has made an offer for Pine Valley. He also listened in on the PEP conference call and thought it was important that the local media alert residents about the possibility of a flash flood during mid-May and into June.

Mayor Caisley- Attended the PRMA meeting in Taylor and said that three motions were presented there that will be the highlights on the North Central Municipal Association (NCMA). Mayor Caisley also said that he would like for staff to come up with a mechanism to inform the press of the changes that have come about as a result of the Strategic Planning Sessions that Council has been working on. Mayor Caisley said that he is looking forward to the NCMA.

10. There were no questions.

11. Meeting adjourned at 7:39 pm.