Regular Meeting of Council

These are not the official minutes: a copy of the official minutes can be picked up at Town Hall.

May 15th, 2007. Present: Councillors Kirby, Colledge, White, Holmlund, Sipe, and Mayor Caisley

Absent: Councillor Hunter

1. Call to order at 7:00 pm

Motion was made by Councillor Colledge to receive an addendum to the agenda under new business item 8 (k) for Council to authorize the donation of a surplus vehicle to the Tumbler Ridge Golf & Country Club. Seconded by Kirby. Carried.

2. (a) Motion was made to adopt the minutes of the regular meeting of Council of May 1st, 2007 by Councillor Holmlund. Seconded by Kirby. Carried

(b) Motion was made to adopt the minutes of the public hearing of May 8th, 2007 by Councillor Holmlund. Seconded by Kirby. Carried.

(c) Motion was made to adopt the minutes of the special meeting of Council of May 8th, 2007 by Councillor Holmlund. Seconded by White. Carried.

3. There was no business arising from the minutes

4.) Petitions and delegations

(a) Ellen Sager, Re; Dino Helps. Sager was present to describe the Dino Helps booklet. The free booklet is a packet of information which helps aid residents of Tumbler Ridge who have to travel for medical reasons. The booklets have travel information for the following areas: Fort St. John, Dawson Creek, Grande Prairie, Edmonton, Prince George, and Vancouver. All of Council thanked Sager for her hard effort on the booklets which she makes single-handedly.

5. Correspondence

(a) Tumbler Ridge Lions Club, Re: fee waiver thank you. Motion was made to receive the letter for information by Councillor Colledge. Seconded by Kirby. Carried.

(b) Ellen Sager, Re: Mental Health Act. Motion was made for discussion by Councillor White. Seconded by Sipe. Carried. Motion was made by Councillor White to table the information to the Agenda Committee. Seconded by Kirby. Carried.

(c) City of Langley, Re: 2007 Resolution for funding for Fraser River Debris Trap. Motion was made by Councillor Kirby to table the information until CAO Lonny Miller returns. Seconded by White. Carried.

(d) Ronald McDonald House Charities, Re: sponsorship opportunities. Motion was made for discussion by Councillor Holmlund. Seconded by White. Carried. Councillor Holmlund mentioned that Brian Bray wrote a song for the Edmonton Ronald McDonald House and that since he is a member of the community, there should be a donation or a sponsorship on behalf of the District of Tumbler Ridge. Motion was made by Councillor Holmlund to table the information to the next Policies and Priorities Committee meeting. Seconded by Kirby. Carried.

6. There were no staff reports.

7. There were no bylaws.

8. New business

(a) Resolution for oath of office for bylaw officer. Report of Fire Chief/Bylaw Enforcement Officer. Motion was made by Councillor Colledge for Council to RESOLVE THAT Joe Tummonds is hereby appointed as a bylaw officer for the purposes of enforcing all bylaws of the District of Tumbler Ridge; and

Joe Tummonds is hereby authorized to enter onto and inspect property pursuant to section 16 of the Community Charter for the purposes of determining whether all regulations, prohibitions and requirements are being met in relation to the District bylaws. Seconded by Kirby. Carried. Councillor Holmlund said that she would like to see the public educated through advertising. All of Council was in agreement.

(b)Communications policy. Report of Corporate Officer/Deputy CAO. Motion was made by Councillor Kirby that Council adopt the T.R. 29 Communications Policy effective immediately. Seconded by Holmlund. Carried. An amended motion was made by Councillor Colledge for Council to authorize Tumbler Ridge News to continue use of the Coat of Arms in consideration of its longevity to the exclusion of all others. Seconded by Sipe. Carried.

(c) Ridge Ramble Biathlon road closure request. Report of Corporate Officer/Deputy CAO. Motion was made by Councillor White for Council to approve the road closure request from the Wolverine Nordic and Mountain Society (WNMS) for the 18th annual Ridge Ramble Biathlon from 8:50 am to 10:00 am on June 2nd, 2007 AND direct the public works department to close off the intersections located at Bergeron-Monkman Way, Southgate-Monkman Way, Highway-Monkman Way, and Northgate-Monkman Way. AND that the emergency service personnel, fire, police, ambulance, be notified of the route and hours of closure. Seconded by Sipe. Carried.

(d) Mesa Place to Mesa Crescent. Report of Public Works Operations Manager. Motion was made by Councillor Kirby to receive the recommendation for information. Seconded by Sipe. Carried.

(e) Pine Beetle Treatment Program. Report of Chief Administrative Officer. Motion was made by Councillor White for Council to approve 2 Horse Power Logging to harvest 613 trees on District land and a further 160 trees on crown land at a total net cost not to exceed $40,000 less revenue generated from the sale of the timber to Canfor. Seconded by Kirby. Carried.

A second motion was made by Councillor White for the CAO to continue to press for a treatment plan including the purchase and placement of verbenone in the town centre at a cost including the consultant?s fees not to exceed $30,000. Seconded by Holmlund. Carried.

(f) Resolution request for funding application. Report of Economic Development Officer. Motion was made by Councillor Sipe for Council, through resolution, to endorse the application to UBCM?s (Union of British Columbia Municipalities) Community Tourism Program for the Districts Tourism Investment Attraction Strategy project. Seconded by Holmlund. Carried.

(g) Wildfire Protection Committee. Report of Fire Chief/Bylaw Enforcement Officer. Motion was made by Councillor Holmlund for Council to appoint Councillor Kirby, Councillor Hunter, CAO Lonny Miller, Fire Chief Golob to the Wildfire Protection Committee to review the additional stakeholders and to develop an action plan based on the recommendation from the plan to mitigate the wildfire interface concerns. Seconded by Colledge. Carried.

(h) Statement of financial information. Report of Chief Financial Officer. Motion was made by Councillor Holmlund for Mayor and Council to approve the 2006 statement of financial information. Seconded by Sipe. Carried.

(i) Regular meeting of June 5th, 2007. Report of Corporate Officer/Deputy CAO. Motion was made by Councillor White for the regular meeting of Council scheduled for June 5th, 2007 be rescheduled to June 7th, 2007 AND THAT staff be directed to post notice of the change. Seconded by Sipe. Carried.

(j) Schedule of meetings

Councillor Kirby will be absent from May 23rd until the 29th. Councillor Colledge will be absent from May 24th or 25th until the 29th.

(k) Donation of surplus truck to Tumbler Ridge Golf & Country Club. Report of Corporate Officer/Deputy CAO. Motion was made by Councillor Kirby for Council to authorize the donation of the 1983 Ford truck to the Tumbler Ridge Golf & Country Club. Seconded by Colledge. Carried.

9. Councillors business

Councillor Sipe- Sipe attended the Veritas open house. He attended the Renewable Energy (Finavera) open house on May 15th.

Councillor Colledge- Apologized for her absence for medical reasons in the last month or so. Colledge attended the Veritas and Finavera open houses on May 15th. She also attended a symposium in Kelowna.

Councillor Holmlund- Holmlund said that the Tumbler Ridge Aboriginal group had volunteered to pick up garbage around town and was surprised to see that it had already been done by the high school students. She said that she was impressed. She attended the North Central Municipal Association (NCMA) in Williams Lake. She also attended the Economic Development Strategy meeting.

Councillor Kirby- Attended the Coop Housing and NCMA meetings.

Councillor White- White said that an initiative was brought up by the UBCM regarding a single business license. He said that he will be bringing the information forward for discussion since the UBCM would like feedback from Council.

Mayor Caisley- Attended the NCMA and met with Palliative Care and the Coop Housing groups and talked about management of the two units. He felt that the groups did a tremendous job in providing information for the meeting. He attended the Tourism Strategy Analysis meeting and said that Council will have a good idea about the kinds of businesses that can be put in Tumbler Ridge. July will be when the retail market analysis will be completed. Mayor Caisley will be in Prince George on May 16th for the Pine Beetle Coalition. He was selected to represent the northeast region.

He thanked Councillors Sipe, Colledge, and White for serving on the Agenda Committee and Councillors Holmlund (Chair) and Hunter (Alternate Chair) for serving on the Policies and Priorities Committee.

10. Question and answer period.

Lucas Evans asked Council if the Coat of Arms and District logo was not to be used by any company for commercial use. Councillor Colledge replied that the logo and Coat of Arms could not be used for commercial purposes unless the company has asked Council for permission.

11. Closed meeting items

(a) Personnel issue.

(b) Land issue.

Motion was made by Councillor Sipe for a closed meeting of Council under section 90 1 (c) and (e) of the Community Charter. 90 1 (c) states: labour relations or other employee relations and (e) states: the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality of the Community Charter.

12. Meeting adjourned at 8:15 pm.