These are not the official minutes: a copy of the official minutes can be picked up at Town Hall.
June 19th, 2007. Present: Councillors Colledge, Holmlund, Hunter, Sipe, and Mayor Caisley
Absent: Councillors White, and Kirby
1.) Call to order at 7:00 pm. Motion was made by Councillor Sipe to add an addendum to the agenda under item 8 (j) which was for the approval of the Annual Municipal Report. Seconded by Hunter. Carried.
CAO Lonny Miller presented Corporate Officer/Deputy CAO Kim Isaak with a plaque/award for her excellence in passing the MATI 3 Advanced Communications course. Miller commented that Isaak passed the course with the highest marks in her class. Mayor Caisley congratulated Isaak on a job well done.
2.) Motion was made by Councillor Colledge to adopt the minutes of the regular meeting on June 7th, 2007. Seconded by Holmlund. Carried.
3.) There was no business arising from the minutes.
4.) There were no petitions or delegations.
(a) Tumbler Ridge Museum Foundation (TRMF), Re: BC2008 program support letter. Motion was made by Councillor Hunter for a letter indicating that funds have been allocated by the District of Tumbler Ridge towards the creation of the exhibits as mentioned in the letter from TRMF. Seconded by Councillor Colledge. Carried.
(b) BC Health Coalition, Re: Municipal resolution on home support for BC Seniors week. Motion was made for discussion by Councillor Colledge. Seconded by Councillor Hunter. Carried. Colledge made motion for a resolution. Seconded by Hunter. Carried. Councillor Hunter said that the information should be discussed in link with palliative care. Colledge said that the information should be forwarded to home care providers and Public Health.
(c) Community Futures Development Corporation, Re: Thank you. Motion was made by Councillor Hunter to receive the letter for information. Seconded by Sipe. Carried.
(d) City of Dawson Creek, Re: Alaska Highway House Grand Opening invitation. Motion was made by Councillor Sipe for a member of Council to attend the grand opening of the Alaska Highway House. Seconded by Colledge. Carried.
6.) There were no staff reports.
(a) Bylaw #522, 2007 ?District of Tumbler Ridge Building/Plumbing Bylaw?. Report of building official. First two readings. Motion was made by Councillor Sipe for the first reading of Bylaw #522, 2007 ?District of Tumbler Ridge Building/Plumbing Bylaw?. Seconded by Colledge. Motion was made by Councillor Holmlund for the second reading of Bylaw #522, 2007 ?District of Tumbler Ridge Building/Plumbing Bylaw?. Seconded by Hunter.
8.) New Business.
(a) Application for a new liquor primary license, Re: Sheila Sherburne for ?Sheila?s Place?. Report of Director of Community Services. Motion was made by Councillor Sipe for Council to direct staff to place ads for two consecutive weeks as required to gather the views of residents and to hold a public hearing for a new liquor primary license for Sheila Sherburne owner of ?Sheila?s Place?. Seconded by Hunter. Carried. A second motion was made by Councillor Sipe for staff to hold a public hearing prior to the zoning issues at 5:30 pm on July 17th, 2007. Seconded by Hunter. Carried.
(b) 2007 Capital Report. Report of Chief Financial Officer. Motion was made by Councillor Hunter for Mayor and Council to approve the purchase of the Building Permit module at a cost of $7,500 plus applicable taxes AND that this project be funded by reallocation funds within the capital budget as noted in this report. Seconded by Colledge. Carried. Councillor Sipe asked CFO Trevor Seibel how many people will be trained on the new program. Seibel said five will be trained.
(c) Meeting dates for July & August. Report of Chief Administrative Officer. Councillor Colledge made a motion for Council to agree to hold a regular meeting on July 3rd and August 7th, 2007, AND THAT staff advertise a meeting schedule change as required. Seconded by Holmlund. Carried.
(d) Building regulatory system. Verbal report of Chief Administrative Officer. Motion was made by Councillor Holmlund for CAO Lonny Miller, Clark Hazlehurst, Mr. Klikach, and two officials to attend the Local Government Consultations Building Regulatory System in Taylor on July 12th, 2007. Seconded by Sipe. Carried.
(e) Development variance application-Bertrand, Keith & Cristal. Report of Chief Administrative Officer. Motion was made by Councillor Hunter for Council to review the application and supporting documents and instruct staff to proceed to notify adjacent property owners as required; AND THAT the application be tabled to the July 3rd, 2007 regular meeting for final consideration. Seconded by Sipe. Carried.
(f) Request for direction-airport proposal. Report of Public Works Operations Manager. CAO Miller recommended to Council that he would like Public Works to carry on with management and maintenance at the airport for this year and to receive the report for information purposes only.
(g) Museum Development Committee-next steps. Report of Economic Development Officer. Motion was made by Councillor Sipe for Council to choose a course of action regarding the establishment of the Museum Development Committee to ratify the proposed terms of reference as they have been presented. Seconded by Hunter. Carried. A second motion was made by Councillor Hunter for Council to request that the TRMF indicate their commitment, in writing, to the recommendations made in the investigative report done by Aldrich Pears Associates, including the proposed work plan and accompanying schedule. Seconded by Hunter. Carried. A third motion was made by Councillor Colledge for Council to ask the TRMF to bring forward the names of their re
presentatives for the committee. Seconded by Hunter. Carried.
(h) Pine Beetle Treatment Program. Report of Chief Administrative Officer. Motion was made by Councillor Hunter to receive the report for information purposes. Seconded by Holmlund. Carried.
(i) Schedule of meetings. Councillor Hunter mentioned that he would be absent on June 28th and 29th.
Councillor Sipe mentioned that TR Cares and Northern Health are having a kick off ceremony of their van shuttle service at 5:30 pm on July 5th at the Community Centre. He added that Blair Lekstrom will be attending.
Councillor Holmlund will be absent from July 29th until August 5th.
Councillor Colledge will be away on the 3rd and 4th of July.
(j) Approval of Annual Municipal Report. Report of Corporate Officer/Deputy CAO. Motion was made by Councillor Hunter for Council to schedule a special meeting on Council for the purposes of considering the Annual Municipal Report on July 10th, 2007 at 6:30 pm AND THAT Council direct staff to proceed with the required notifications. Seconded by Sipe. Carried. All of Council congratulation CFO Trevor Seibel on a job well done.
9. Councillors Business.
Councillor Sipe- mentioned that it was good to see Pine Beetle infected trees being removed and that is adds peace of mind for residents within the community. Sipe attended the FCM (Federation of Canadian Municipalities) and thought that the workshops were very interesting.
Councillor Colledge- reminded everyone of the PRPRC grand opening and AGM coming up. She also reminded everyone about the fire department?s Hose-Lay competition and pancake breakfast on June 23rd on Pioneer Loop. Colledge also mentioned TR Time Travel dinner theatre on the 23rd. She told everyone to come out and see the Big Bike ride and Monkman Musings on June 20th. Colledge congratulated Kim Isaak on a job well done with the completion of her course in MATI 3 Advanced Communications.
Councillor Holmlund- reminded Council of Aboriginal Day on June 21st. Holmlund met with Clark Hazlehurst and Michelle LaPrairie for hard and soft wood trees to be planted within the District.
Councillor Hunter- attended the FCM and thought that the topics that General Hillier, from the armed forces, spoke about were very inspiring. Hunter said that Hillier mentioned that more than 50 percent of the Asian population is under the age of 15. Hillier also commented on the positive changes in Afghanistan as well such as men are now wearing no beards, girls are attending school, and the armed forces are working against the Taliban which was an action that resulted from a United Nations resolution. Hunter said that he would like to see a red flag day in Tumbler Ridge.
Hunter met with TRMF to get the running track completed. He also met with Peace River Coal and commented that it will become very busy in town with the employment of 400-500 employees with Peace River Coal by the year 2009. Hunter thanked Mayor Caisley for attending the grade three field trip on June 15th at the Council Chambers.
Mayor Caisley- attended the Oil & Gas Trade Show on Calgary which was an event sponsored by the Ministry of Alberta Affairs. He also attended a Peace River Regional District (PRRD) meeting regarding a senior?s project that provided a tremendous amount of information. He attended a regional District meeting which was about dog control. A letter will be sent out to all RCMP detachments within the region regarding dog control. Mayor Caisley encouraged everyone to attend the Café Latte fundraiser event at Tumbler Ridge Senior Secondary school on June 20th.
10.) Question and Answer period.
A question was asked by Mr. Rob Haydock about the airport. He wanted to know if Council and Staff will not make any decisions on the airport until fall. CAO Lonny Miller said that there would be no decisions made until the fall.
Haydock offered to pick up the garbage out at the airport himself or he could hire some students to clean up the garbage. He said that all of the ditches are full of garbage. He added that when the planes land and the passengers depart, it seems to be too much of a pain for them to have to unlock the gate to use the switch for the bathroom facility. He said that garbage gets dumped in the ditches as a result. CAO Lonny Miller said that he could track the planes that come in and send letters to the people who are dumping their garbage.
Mayor Caisley asked Councillor Hunter to include the issue in the next Policies & Priorities Committee meeting on June 26th for discussion.
A second question was asked by Mr. Bob Norman about the capacity of people allowed in Sheila?s Place. He said that there is a discrepancy on pages 8 A (5) and 8 A (6) of the new liquor primary license which was included in the agenda. Page 8 A (5) states that the capacity of the facility is 75 persons and page 8 A (6) stated that the capacity is 749 people. The Director of Community Services Cheryl Hayden clarified that the capacity on page 8 A (5) is the capacity just for Sheila?s Place and that the capacity referred to on page 8 A (6) is for the whole Community Centre.
11. There was no closed meeting.
12. Meeting adjourned at 8:15 pm.