Regular Meeting of Council

Regular Meeting of Council

y Jerrilyn Schembri

The official council notes can be obtained on the District website or at town hall.

In attendance: Mayor Iles, Councillor Younge, Councillor McPherson and Councillor Way.

1. Mayor Iles called the meeting to order at 7PM. Welcomed the new Fire Chief.

2. a) Minutes Approved for the Regular Meeting of Council of July 19th, 2004.

b) Minutes Approved for the Special Meeting of Council of June 27th, 2004.

3. Business arising from the Minutes.

4. Petitions and Delegations

5. Staff Reports: Motions were made to accept the following staff reports:

a) Chief Administrative Officer?s Report, August 16th, 2004 as presented: – Nigel Black attended a meeting with the Director of Community Services, Council and Roger Field of Field, Field and Field Engineering to discuss potential upgrades and renovations to the Community Centre.

Met with the Regional Manager of the Ministry of Transportation, Dave Duncan who outlined the Ministry plans for paving two sections of Highway 52 this year. The upgrades will total approximately 78 km of new pavement.

b) Accounts Payable Report, July 2004 in the amount of $1,577,283.57

c) Public Works Department

d) Community Services Department

e) Economic Development

f) Grizfest.

Councillor McPherson asked if Grizfest was a District event or a committee event. Councillor Younge responded that it is a partnership between the District and the Grizfest Society. Councillor McPherson asked to see a breakdown of the District?s costs. He fails to see the District?s responsibility to this as it seems to be directed at out-of-town guests rather than a community event. He asked why things like the parade and family days had been taken out of Grizfest. Councillor Younge said, this event was for both local residents and out-of-town people. It is meant to encourage tourism. Councillor McPherson would like to have a good look at this. Councillor Way would like to see this event brought back to a community event.

7. Bylaws:

a) Final reading of Bylaw No 489. 2004″ A bylaw to amend the land use bylaw 12, 2004. This bylaw will allow for the increase in the allowable height of an accessory building on a residential lot.

b) First three readings of Bylaw No 490, 2004 ?A Bylaw to provide for the appointment of officers. This bylaw will reflect the recent change in the structure of the organization and with the title changes that came along with the new Community Charter.

8. Councillors Business:

Councillor Colledge absent.

Councillor Kirby absent.

Councillor Younge attended Northern Rockies Alaska Highway Tourism Association (NRAHTA) meeting. There were a lot of updates of previous meetings. BC Parks has graded the Kinuseo Falls Road.

Councillor Way attended the meeting dealing with renovations and usage of the Community Centre. Attended a UNBC focus group. Enjoyed the meeting with Jay Hill. Attended a meeting with Emergency Coordinator, Jerrilyn Schembri, Fire Chief Vandale and Councillor Colledge. Can now see the importance of having an active and well-managed emergency program in place.

Councillor Steele absent.

Councillor McPherson attended the Regional District meeting. Would like an update on CMHC and the light industrial lots. Would also like information on the drainage issues on Gwillim.

Mayor Iles The mining industry trip to Vancouver and Victoria was very productive. One of the concerns voiced was the port in Prince Rupert. Currently working at setting up a Co-op to run the port. Also discussed the rail lines. Met with the Ministry of Transportation regarding paving. Would like a letter sent to request that grass and weeds on the side of the road be cut down as they create a driving hazard.

9. New Business

a) Motion made to approve travel expenses for two members of Council to attend the Oil and Gas Conference in Fort Nelson from September 14-16, 2004. Passed.

b) Recommendation that Council approve expenses for the Mayor or designate to attend the Northern Corridor Development Corporation Conference in High Level, AB from Sept 29-October 1, 2004. Passed.

c) Recommendation that Council approve travel expenses for Councillor Younge to attend the Northern Tourism Expo and NRAHTA annual General meeting in Dawson Creek from September 30-October 2, 2004. Passed

d) Recommendation that Council approve travel expenses for Councillor Colledge to attend the Emergency Preparedness Conference in Vancouver from October 25-27th, 2004. Passed

e) Recommendation that the Mayor and Council appoint Mayor Clay Iles, Councillor Rose College, Councillor Pernell Kirby, Nigel Black, Kim Isaak, Jerrilyn Schembri, Cpl. Kurt Peats, Fire Chief Dan Golob, Unit Chief Bill Hendley, Clarke Hazlehurst, Peter Thomas and Barb Schuerkamp to the Emergency Panning Committee. Passed

f) Motion that Council approve the purchase of a 2005 Ford F450 cab and chassis from Capital Motors, in Dawson Creek (Public Works) for the price of $33,950.00 plus applicable taxes and that Council approve the purchase of a 2005 Dodge Grand Caravan from Grande Prairie Chrysler in Grande Prairie for the price of $28,700.00 (Council van replacement) plus applicable taxes. Passed

g) Recommendation that Council grant a fee waiver for the Dino Days Society for the Flatbed Campground and for the tables and chairs in the amount of $155 and that this waiver come out of the Council grant account. Passed

h) Motion that Council approve the closure of Main Street and Founders Street on September 4, 2004 from 10:30AM to 1:00PM for the Dino Days parade.

i) Recommendation that Council grant a fee waiver of $354.96 to cover the cost of the facility rental needs for the Red Ribbon days event in Rooms 4 and 5 on August 19 and 20, 2004, and that this waiver come out of the Council grant account. Passed.

j) Motion that the September 20th, 2004 Regular Meeting be cancelled and direct staff to post notice of cancellation. Passed. This is being done so Mayor and Council can attend the UBCM Conference.

k) Schedule of Meetings.

7. Closed Meeting Items: Council resolved to a closed meeting of Council as per section 90 (1) (k) of the Community Charter.

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public;