Regular Meeting of Council, June 21th, 2004

Please note: These are not the official council notes which are posted on the District of Tumbler Ridge?s website.

1. Acting Mayor McPherson called the meeting to order at 7PM.

2. a) Minutes Approved for the Regular Meeting of Council of June 7th, 2004. b) Minutes Approved for the Special Meeting of Council of June 17th, 2004.

3. Business arising from the Minutes.

4. Petitions and Delegations

5. Correspondence:

a) Sunshine Coast Regional District, Re: Crystal Garden Conservation Centre accepted for information.

6. Staff Reports:

Motions were made to accept the following staff reports:

a) Chief Administrative Officer?s Report, June 7th, 2004 as presented:

Nigel Black, Councillors Younge, Colledge, Kirby and representatives of the RCMP, Fire Department, Emergency Social Services and BC Ambulance Services participated in a regional conference call on Emergency Preparedness. Areas of discussion included fire, drought, West Nile virus, and pandemic influenza. Upon discussion after the conference call, the group agreed that generally Tumbler Ridge is under prepared for emergency situations and an immediate effort will be made to review and update our local emergency plan as well as schedule training and practice.

Council and Senior Staff met with Urban Systems regarding the planning issues and the potential review of the Official Community Plan.

Interviews have been scheduled for the Fire Chief/Bylaw Enforcement. Interviews will be conducted this week and hopefully we will be in a position to hire as soon as possible after the interviews are conducted.

b) Accounts Payable Report, May 2004 in the amount of $456,053.36 c) Public Works Department d) Community Services Department e) Economic Development

7. Bylaws:

a) Final reading of Bylaw No 486. 2004, Budget Amendment Bylaw. In March of this year Council adopted Bylaw No. 483. There were a number of unforeseen items. Council gave direction to proceed with the following amendments to the 2004 Financial Plan. Changes include: Revision of the Tax amount to lower by $100,000. Inclusion of additional Fair Share Funding for $465,000. Increase in transfer from Surplus $13,040. Increase in Expense for Museum $121,650. Decrease in transfer to surplus $48,080. Increase in Capital roadwork $294,470. Increase in Capital-retaining wall $10,000. Most of these changes were absorbed by the increase in Fairshare funding. The net effect on the surplus for the year will be to decrease the amount by $61,120 from what was originally budgeted.

b) Final reading of Bylaw No 487, 2004 ?A Bylaw Authorizing the Expenditure of the moneys in the Capital Works, Machinery and Equipment Reserve Fund.? The 2003 Financial Plan included a contribution of $30,000 from the Machinery and Equipment Reserve Fund for the purchase of Public Works Equipment. Due to proceeds from the disposal of surplus equipment the requirement from reserve was limited to $3,186.42.

c) Final reading of Bylaw No 488, 2004 ?A Bylaw Authorizing the Expenditure of the moneys in the Drainage Capital Works, Machinery and Equipment Reserve Fund.?

d) First reading of Bylaw No 489, 2004 ?A Bylaw to Amend the Land Use Bylaw 12, 2004.

8. Councillors Business:

Councillor Colledge met with Sue Hill of BC Health Match.

Attended Northern Health Authority Open House. The main concerns discussed were: Seniors Issues, availability of services, cutbacks, access for Tumbler Ridge to Dawson Creek, BC Bedline, and Locums for replacement services. Attended the Be a Tourist in Your Own Town, credit to Ray Proulx, Economic Development Officer. Attended the PEP Conference Call.

Councillor Kirby attended the Urban Systems meeting. Also attended the PEP conference call. Congratulations to EDO Proulx on the great job he did organizing the Be A Tourist in Your Own Town event.

Expressed concern over the unkempt lawns in town.

Councillor Younge Attended PEP conference call, several ?Be A Tourist? events. Attended the Urban Systems meeting.

Councillor Way Attended the Urban Systems Meeting.

Councillor Steele attended the Western Canadian Coal meeting in Chetwynd, and commented that it was interesting that the meeting in Tumbler Ridge was very much ?job related? whereas Chetwynd was much more ?environmental-based?.

Councillor McPherson was wondering what is happening with the oil and gas industry paying for some of the highway repairs. Nigel Black commented that it is looking very positive, that there will be paving happening this summer.

9. New Business

a)Arena Ice Pad Capital Project. Motion made that Council release the funds as budgeted in this year?s capital project in the amount of $320,340 for the replacement of the arena ice slab, boards, and glass, and that we enter into an agreement with Western Recreation. Passed.

a) Recommendation from Peter Thomas, Director of Community Services, that Council decline the request for a fee waiver from Charles Helm, representing the Tumbler Ridge Museum Foundation to host the BC Field Ornithology Annual General Meeting and convention. Thomas stated that the cost to rent the facility should be incorporated into the conference fee, just as it is in every conference that a delegate would attend in any community. Recommendation that Council decline the request for a fee waiver. However, if Council wishes to support the rquest, the following motion is required.

That Council grant a fee waiver of $618.75 +GST to cover the cost of the facility rental for the Tumbler Ridge Museum Foundation in rooms 4 an 5 on June 25 to 27, 2004, and that this waiver come out of the Council grant account.

The group is requesting a fee waiver of meeting rooms 4 and 5, June 25th-27th to host the BC Ornithology Annual General Meeting and convention. They are expecting 80 delegates. Charles Helm is a presenter at this conference and he wanted to encourage the group to hold the conference in Tumbler Ridge by seeking a fee waiver for the facility usage. Passed

c) Recommendation that Council approve the conversion of 212-216 Speiker Avenue, Lot R, Plan 28107, District Lot 3164 to 102 strata title lots in accordance with the application submitted by 678529 British Columbia Ltd. on the condition that the conversion take place within one year. Passed.

d) Recommendation that Council schedule a Special Meeting of Council for June 30, 2004 at 1PM for the presentation of the Auditors Report and Financial Report. Passed

e)Recommendation that Council approve travel expenses for Mayor Iles attendance at the Coal Opportunities Meeting in Prince George on June 21, 2004. Passed f)Schedule of Meetings.

7. Closed Meeting Items: Council resolved to a closed meeting of Council as per section 90 (1) (l) of the Community Charter.